Booking terms.

Important notice

Booking and deposit

Enquiring costs nothing and commits you to nothing. Once dates and an itinerary are agreed, a deposit would typically be taken to secure permits, internal flights and lodge reservations, with the balance due before the trek begins.

A booking would normally be confirmed in writing, listing the itinerary, inclusions, exclusions and the total price in a stated currency.

Cancellation and changes

Cancellation terms usually operate on a sliding scale based on notice given, because permits, flights and lodge deposits are committed well in advance and are largely non-refundable once bought.

Itineraries in the Himalaya change. Weather, flight cancellations, trail conditions, illness within the group or altitude symptoms may all require a route or schedule to be altered in the field. Decisions of that kind rest with the trip leader, whose priority is the safety of the group.

Insurance requirement

Comprehensive travel insurance covering trekking to your maximum planned altitude, helicopter evacuation, medical treatment and repatriation would be a condition of joining any trip. Policy details would be required before departure.

Many standard policies exclude altitudes above 3,000 or 4,000 m, which is below most Nepal trekking routes. See our guide to permits and costs for what to check.

Fitness and health

Trekkers would be asked to disclose relevant medical conditions and current medication in confidence before departure, so the trip leader can plan properly. Withholding relevant information puts you and the group at risk.

Liability

Trekking at altitude carries inherent risk that no operator can remove. A real operator's terms would set out clearly what they are and are not responsible for, alongside their insurance and licensing position, in line with Nepali law and any applicable consumer protection in the customer's own country.